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Officea Managed Offices: Run Your Office After the Fit-Out
Officea Managed Offices is an operations service for your office after fit-out: maintenance, vendors, reception, moves and safety compliance handled by one team. It covers offices Officea built and offices built by others. From 2,000 sq ft offices to entire campuses, on 2 to 9 year terms.
Most offices are built well and then run by whoever is available: an admin manager, a landlord contact, three vendors with three phone numbers. Officea puts one accountable team on the running of the office, with a helpdesk, a maintenance calendar and written records. Updated 16 October 2026.
Is this the same as a managed office space or a serviced office?
No. A managed office space is leased, fitted out and run by a provider who rents it to you. Officea Managed Offices runs the office you already lease or own.
In a managed-office-space or serviced-office arrangement, the provider holds the lease and charges a combined fee. With Officea you keep your lease and your office, and we operate it. Some companies use both: a leased managed space for part of the team and an Officea-run office for the rest.
| Managed or serviced office space | Officea Managed Offices | |
|---|---|---|
| Who holds the lease | The provider | You |
| What you pay | A combined fee for space and services | The services you choose, priced in a proposal |
| Whose office | The provider's | Yours, built by Officea or by others |
| Who runs it | The provider | Officea's own on-site team |
What does Officea Managed Offices include?
Six services: facility and maintenance, vendor and AMC management, reception and front-of-house, moves, adds and changes, compliance and safety, and a workplace helpdesk. You can take all six or choose the ones you need.
Facility and maintenance management
Planned upkeep of the building services and fit-out so problems are fixed before they stop work. A maintenance plan typically covers air-conditioning servicing, electrical and lighting checks, plumbing and washroom upkeep, UPS and power backup, housekeeping coordination, pest control and minor civil and furniture repairs. Visits and repairs are logged, so you can see what was done, when and by whom. The exact checklist is written into your proposal after a walk-through.
Vendor and AMC management
One team manages your annual maintenance contracts and day-to-day vendors, so you deal with one contact instead of many. This includes a register of every contract with renewal dates, scope and cost, scheduled visits, checks that the work was done, and handling of vendor invoices and disputes. Typical contracts include air-conditioning, fire systems and extinguishers, UPS and DG sets, access control and CCTV, pest control and housekeeping.
Reception and front-of-house
Trained Officea reception staff run visitor handling to a defined routine, so every visitor meets a consistent first impression. The service covers visitor logs and passes, courier and delivery handling, meeting-room booking, and visitor refreshments by arrangement. The visitor experience is also one of the ten areas checked in the Officea Office Health Audit.
Moves, adds and changes
Seat changes, new cabins and department moves are planned and carried out by the same team that knows the floor. Small changes such as moving workstations, adding power and data points or adding a meeting room can be done without a new fit-out project. Larger changes move into the design and build or REFRESH service, with the same team.
Compliance and safety
We keep your office safety papers, inspections and drills on a calendar so nothing lapses. This includes tracking fire-safety certificates and extinguisher refills, electrical safety checks, evacuation drills and records, and statutory renewals relevant to the office. Fire rules are a state subject in India and each building has its own requirements, so the checklist is built around your building. This page is general information, not legal advice.
Workplace helpdesk
Staff raise a request through one channel, and it is assigned, tracked and closed with a record. Requests might be a broken light, a cold meeting room or a visitor pass. You can see the open and closed requests. Because Officea people are on site, requests are picked up immediately, and written response targets are agreed in your proposal.
How does a month of managed operations work?
What does a typical month look like?
A monthly cycle of planned maintenance, a vendor schedule, a compliance calendar and a review, all logged.
Week one covers air-conditioning and electrical checks, week two housekeeping and pest control audits, week three safety equipment and drills where due, and week four a review of open requests, vendor invoices and upcoming renewals. The exact cycle depends on your building and is written into your proposal.
How is on-site staffing organised?
Officea employees run the front desk and the on-site facility team, supervised by an Officea manager.
Because the same people are in your office every day, small issues are fixed the same day and you do not chase vendors. Staff strength depends on floor area, headcount and hours.
What reports will I get?
A maintenance log, an open and closed request list, a vendor and AMC register, and a compliance calendar.
Review dates are agreed in the proposal.
Who is Officea Managed Offices for?
Growing teams without a facilities function, GCCs and new India entrants, and companies that want the team that built their office to keep running it.
Growing teams of a few dozen to a few hundred usually have an admin person but no facilities manager. GCCs and new India entrants need a local team to set up and run operations while headcount builds. Other companies simply want continuity from the design-and-build team after handover. We manage everything from offices of 2,000 sq ft to entire campuses. Officea currently manages offices of up to 80,000 sq ft and can scale to entire campuses of up to 12,000 seats.
What are the signs an office needs managed operations?
Repairs that take days to start, vendors nobody can reach, lapsed safety papers, and an admin manager spending most of the week on facilities.
If two or more are true, an Office Health Audit is a good first step.
How does a managed offices engagement start, and what does it cost?
A site walk-through, a written scope and one proposal, then a handover to operations.
- Walk-through. We visit the office and review the floor, services and existing vendors.
- Scope and proposal. One written proposal lists the services, schedule, team, reporting and price.
- Handover. For an Officea-built office we use the drawings, manuals and warranties from the build. For others we survey and document the office first.
- Operate. The helpdesk, maintenance calendar and vendor schedule start.
- Review. Reviews happen on agreed dates, with an annual Office Health Audit to check the condition of the office.
How is Officea Managed Offices priced?
Pricing depends on the services you choose, the floor area, the headcount and the service hours.
There is no standard rate card because the scope varies by office. Each service is priced separately in the proposal, which shows what is included, what is extra and how changes are priced.
How long is the contract?
The minimum term is 2 years and it can be extended up to 9 years.
Do we need to have built our office with Officea?
No. Officea Managed Offices also runs offices built by others.
For those, we begin with a survey, document the condition and services, and agree a scope. Where Officea built the office, the build records make onboarding faster. Operations are a separate contract from design and build, even when bought together.
Where is Officea Managed Offices available, and how does it connect to our other services?
Where is it available?
Delhi, Gurgaon, Noida and Bangalore, where Officea has offices, and project delivery across India.
See our Gurgaon office page and our projects.
How does this connect to Officea's other services?
It is the stage after design and build, and it pairs with REFRESH and the Office Health Audit.
The Office Health Audit gives a score out of 100 across ten areas and shows what to fix. An office refresh through REFRESH renews finishes and fittings in an occupied office. Managed Offices keeps the office in condition between those projects. Read the Office Refresh complete guide for how refresh, redesign and renovation differ, or see our turnkey office interiors service for design and build.
Common questions
What is a managed office service?
It is the ongoing operation of an office after fit-out by one team: maintenance, vendors, reception, moves and safety compliance. Officea Managed Offices does this for the office you already lease or own.
What does Officea Managed Offices include?
Six services: facility and maintenance, vendor and AMC management, reception and front-of-house, moves, adds and changes, compliance and safety, and a workplace helpdesk. You can take all six or only the ones you need.
What is the difference between managed offices and serviced offices?
A managed or serviced office space is leased, fitted out and run by a provider who rents it to you. Officea Managed Offices runs your own leased or owned office, so you keep your lease and your office.
What does Officea Managed Offices cost?
Pricing depends on the services you choose, the floor area, the headcount and the service hours. Each service is priced separately in a written proposal after a walk-through, so you pay only for what you take.
How long is the contract?
The minimum term is 2 years and it can be extended up to 9 years.
What is the minimum office size?
Officea Managed Offices starts at 2,000 sq ft and goes up to entire campuses.
How large an office can you manage?
Officea currently manages offices of up to 80,000 sq ft and can scale to entire campuses of up to 12,000 seats.
Do you manage offices you did not build?
Yes. We survey the office first, document its condition and services, and then agree a scope. Where Officea built the office, the build records make onboarding faster.
What does AMC management mean?
Annual maintenance contracts for air-conditioning, fire systems, UPS and similar equipment are tracked, scheduled, checked and paid through one team, with a register of every contract and renewal date.
How fast do you respond to a request?
Immediately, because our own team is on site. Written response targets for each type of request are included in your proposal.
Who staffs the front desk and the on-site team?
Officea employees. Your reception and on-site facility team are trained and supervised by Officea, not outsourced to a third-party agency.
Which cities do you cover?
Delhi, Gurgaon, Noida and Bangalore, where Officea has offices, plus project delivery across India.
Can I take only some services, for example only compliance?
Yes. The six services can be taken together or separately, and each is priced separately.
How do I know whether my office is in good condition?
The Officea Office Health Audit scores the office out of 100 across ten areas and shows what to fix. The audit is complimentary.
Complimentary download
The same cost benchmarks and planning checklist as a PDF you can keep and share with your team.
2026 Office Fit-Out Planning & Cost Guide
- 2026 city-by-city cost benchmarks
- What actually moves your cost per square foot
- A before-you-sign, during-construction and handover checklist