Short answer
Agree the scope and schedule in writing first, plan noisy or dusty work for quieter hours, work zone by zone and finish with a walk-through and snag check. Check your lease for landlord approval before you start. REFRESH by Officea runs the whole job with one team and one point of contact, so your staff keep working.
The main reason offices stay tired is the fear of disruption: dust, noise, moved desks and a team that cannot work. It is a reasonable fear, and it is a planning problem, not a reason to wait. Here is how a refresh is run so the business keeps going.
How can you refresh an office without stopping work?
Plan it in phases, zone by zone, with the scope and schedule agreed in writing before work begins.
Officea works floor by floor or zone by zone, so only part of the office is affected at a time. Works are planned around your team, in phases or after hours and weekends where needed. You deal with one team and one point of contact from the first visit to handover.
What about noisy and dusty work?
Schedule it for quieter hours and clean before and after.
Repainting, flooring and ceiling work can be noisy or dusty. The plan puts that work in quieter hours where needed, and a deep clean before and after the works means the floor is ready to use on handover.
Want your office refreshed with one team, one quote and one schedule? Book an office health audit with REFRESH by Officea in Delhi NCR or Bangalore.
Do we need landlord or building approval?
Often yes. Check your lease before you start.
Many leased offices need the landlord or building management to approve changes such as repainting, flooring, signage or layout. Officea can prepare a clear written scope that makes the approval easier, so the request is specific rather than open-ended.
What are the steps of a managed refresh?
Walk-through, fixed quote, planned works and a handover with a snag check.
1. Office walk-through: Officea visits, audits the floor and notes what needs doing. 2. Fixed quote: one clear price and a written scope. 3. Planned works: scheduled around your team with minimal disruption. 4. Handover: a final walk-through and a snag check before the team leaves. This is the process of REFRESH by Officea.
What should you ask any contractor before a refresh?
Ask for one written price, one schedule, one contact and a snag check at the end.
A refresh goes wrong when scope is vague and no one is accountable at handover. To judge a handover properly, see the snagging inspection guide and the handover checklist.
Common questions
Can the office keep running during a refresh?
Yes. Works are planned around your team, in phases or after hours and weekends where needed, so the business keeps running with minimal disruption.
Do we need landlord approval to repaint or change flooring?
Many leased offices need the landlord or building management to approve changes such as repainting, flooring, signage or layout. Please check your lease. Officea can prepare a clear written scope that makes the approval easier.
What happens at the office walk-through?
Officea visits your floor, looks at the condition of walls, flooring, lighting and common areas, listens to what you want to change and notes what needs doing. You then receive a written plan with a fixed quote and schedule.
How long does an office refresh take?
Duration depends on the size of the floor and the scope of work. A touch-up is much quicker than a reboot with layout changes. The schedule is written into the quote and agreed before work starts.
Who does the work?
The work is planned and managed by the Officea Design & Build team, with specialist trades, under one accountable team and one point of contact.
How much does a refresh cost?
Pricing depends on the amount of work required. Anti-termite treatment and carpet cleaning start from ₹7 per sq ft, before GST. After the walk-through you get one written, fixed quote.
This is part of REFRESH by Officea, the one-stop workspace refresh service from Officea Design & Build: see packages, the office health audit and how it works.